An excellent opportunity has arisen to join Westway Trust as a Leasing Officer where you will be responsible for providing support on the delivery of a thriving business environment through the professional management of our property portfolio, drafting leases, licenses, contracts and associated documentation.
You will have a strong property administrative background with a keen interest in law and demonstrable experience of undertaking commercial property transactions with extensive document drafting experience.
This role is central to our commitment to having our spaces used for a wide range of entrepreneurial community purposes, activities and events that deliver benefit to the North Kensington community.
Key responsibilities of the role include:
Be the primary contact in the Property team for property lease administration matters, enquiries and associated advice and documentation in respect of the Westway Trust estate.
To prepare, amend and issue all legal documentation to include leases, licenses and other agreements, as well as completion statements, ensuring that the documents are signed by all parties and completed in a timely manner.
To draft Rent Concession Agreements for review by senior staff.
To prepare reports on the status of leases and lease renewals as required.
To assist in the preparation of documentation for community and other events.
Inputting appropriately into the processing of applications for licensed events.
To manage leases, licenses and agreements and review, interpret, amend and abstract critical information from legal documentation whilst ensuring accurate data is recorded and updated in the property management systems.
To manage and regularly update the schedule of tenancies, and associated property systems, as necessary.
To activate lease/licenses renewals, rent reviews and terminations in a pro-active timely manner.
To liaise with the Property team and other Westway teams (as required) in the letting, granting of agreements and termination of tenancies.
To keep abreast of non-domestic Business Rate demands and changes.
To assist in the preparation of marketing materials for property matters.
To undertake Company House and Charity Commission checks and updates, as necessary.
To review agreements to ensure compliance with Health & Safety and other statutory requirements.
Personal skills:
Excellent written and verbal communication skills with the ability to liaise with a wide range of stakeholders, whilst having good customer service skills.
Strong IT skills, including proficient use of MS Office.
Strong organisation and time management skills, with multi-tasking abilities, while delivering consistent, good quality and accurate work.
Ability to work on own initiative and as part of a team.
A proactive and flexible self-starter with an exceptional aptitude for dealing with ambiguity.
Demonstrative understanding of the needs of diverse communities and commitment to equality of opportunity.
Knowledge and Experience:
A keen interest in law and demonstrable experience of undertaking commercial property transactions with extensive document drafting experience and strong attention to detail.
Working knowledge of health and safety and risk management.
Proficient at managing databases and programmes and creating and managing spreadsheets with a high level of presentation skills.
Experience in dealing with commercial property transactions and tenancies and the impact of estate improvements and regeneration, whilst building good people management relationships to achieve results.
Experience of working in a third sector environment and an aptitude for prioritising competing demands and workloads and handling a fast paced, deadline driven environment.
Qualifications:
Relevant work experience in dealing with Commercial Landlord & Tenant matters. Professional membership (RICS/LLB) or equivalent is desirable.
Abreast with current legislation and possess a minimum of 2 years legal background/experience and/or landlord and tenant management, working in a commercial conveyancing/ lettings environment. Paralegal experience is a plus.
HNC/HND/Degree in Estate Management and/or Commercial property law.
Benefits of working with us:
Great location in the heart of Portobello, North Kensington
Generous holiday entitlement of 25 days per year + statutory bank holidays
Sick pay scheme
Investor in People (IiP) employer
Free gym membership at health club one minute walk from the office
Pension scheme
Life Assurance
Season ticket / bicycle loan
Free eye test voucher